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Why is loan documentation for business loans important?

loan documentation

In the world of business, transactions can get complicated, and it’s essential to keep everything above board to avoid trouble with the IRS.

Today, we’re diving into a vital aspect of corporate finances: loan documentations within your corporation.

The Loan Dilemma: C vs. S Corporations

Whether you’re lending money to your corporation or receiving loans from it, proper documentation is key. Failure to do so can lead to unexpected tax consequences that no one wants to deal with. Let’s break down the potential pitfalls:

💡 S Corporation Woes: If you’re operating as an S corporation (scorp), any loan that isn’t correctly documented can result in taxable wages for you. Ouch!

💡 C Corporation Conundrum: For those of you in C corporations (ccorp), an undocumented loan can lead to taxable dividends being issued to the shareholder. Not a pleasant surprise.

The Teymourian Story: A Cautionary Tale ⚠️

Let me share the story of Nariman Teymourian, who went through a nerve-wracking IRS audit. At the end of it all, the IRS claimed he owed over $600,000 in taxes and penalties, mainly due to advances he received from his majority-controlled corporation.

The good news? Mr. Teymourian triumphed in court and paid zero additional taxes. The bad news? He had to go to court in the first place. Let’s learn from his experience and avoid similar pitfalls.

The Importance of Good Record-Keeping

When you operate as a C or S corporation, meticulous paperwork is your best friend. The IRS will closely scrutinize your advance accounts and make one of two determinations:

👉 Advances as Loans: The advances are recognized as loans from the corporation to you.

👉 Advances as Dividends (C-Corp only): The advances are considered disguised dividends, subject to taxation.

Clearly, there’s a massive difference between a loan and a taxable dividend. To ensure you’re on the right side of the IRS, let’s dive into a checklist inspired by Mr. Teymourian’s story.

Your Loan Documentation To-Do List

To avoid tax headaches, make sure you can answer “yes” to these seven crucial questions:

  1. 1️⃣ Promissory Note: Did you sign a promissory note or another document promising to repay the money to the corporation?
  2. 2️⃣ Interest Payments: Did you pay interest on the advances?
  3. 3️⃣Scheduled Payments: Did you make payments on a fixed schedule, such as monthly or quarterly?
  4. 4️⃣ Collateral: Did you provide collateral to secure your repayment?
  5. 5️⃣ Repayment: Did you physically repay the loan?
  6. 6️⃣ Credit Checks: Did the corporation assess your ability to repay by checking credit reports and statements of net worth?
  7. 7️⃣ Loan Behavior: Did both you and the corporation treat the advances as loans in your actions and paperwork?

Remember, you may be asked these questions years down the line, so ensuring “yes” answers from the start is crucial. The more “yes” answers you have, the safer your financial position.

🛡️Protect Your Business and Your Wallet

Operating as a C or S Corporation comes with numerous benefits, but it also requires diligence when it comes to documentation. Don’t wait until the IRS comes knocking at your door. Follow these guidelines and protect your business from unnecessary tax burdens.

If you have questions or need assistance with your corporation’s financial documentation, our experienced team at Insogna CPA is here to help.

Let’s ensure your business stays in the clear when it comes to loans and taxes. Don’t wait until it’s too late – safeguard your financial future now!

Insogna CPA